Getting more from Microsoft 365: 10 Easy wins you might be missing

If your business is using Microsoft 365, you’re already ahead of the game. It’s one of the most powerful platforms out there for boosting productivity, supporting flexible working, and keeping your data secure. But at Delta 365, we often see businesses using just the basics - and missing out on features that could make a huge difference to their day-to-day.

Yes, you’re probably already using Word, Excel, Outlook, and maybe Teams for meetings. But Microsoft 365 is packed with tools that are designed to save time, cut down on manual tasks, and help teams work together more smoothly.

The good news? You don’t need to buy anything extra - these tools are already included in your subscription. Our job is simply to help you make the most of them.

So, if you’re looking to streamline your day, cut down on admin, or just make life a bit easier for your team, you’re in the right place. Whether you want to tame your inbox, simplify team projects, or finally figure out what Power Automate is for, here are 10 quick wins to help you do more with Microsoft 365.

Why Microsoft 365 is more than just Word and Excel

Microsoft 365 isn’t just a collection of office apps - it’s a smart, secure, and connected workspace designed to help your business thrive. These are just a few of the most-used tools that teams rely on every day:

Here are just a few of the tools people love:

• Microsoft Teams – More than just a video call tool, Teams is where work happens. Chat with colleagues, run meetings, share files, manage projects, and connect it all with the rest of Microsoft 365.

• OneDrive – Cloud storage made simple. Save, access, and share your files from anywhere - no more digging through email attachments or worrying about backups.

• Excel – A must-have for everything from number crunching to advanced reporting. With real-time collaboration and automation features, it’s smarter than ever.

• Word – Still the go-to for creating documents, but now with built-in collaboration, version history, and smart editing tools that make working together seamless.

• Power Apps – Create simple business apps with zero coding experience. It’s a great way to solve small internal problems without waiting on IT.

• Planner – Think of it as a digital noticeboard for your team. Assign tasks, track deadlines, and keep everyone in the loop.

• Forms – Need quick feedback? Create a survey or quiz in minutes, and easily track the responses.

And let’s not forget security - Microsoft 365 comes with built-in tools like multi-factor authentication and data encryption, so you can rest easy knowing your information is protected.

10 Easy Wins to Get More from Microsoft 365

1. Make collaboration effortless with Teams & SharePoint

Teams isn’t just for meetings. You can set up dedicated channels for departments, projects, or clients - so conversations stay focused and files are easy to find. Pair it with SharePoint for secure, centralised document storage that everyone can access and update in real time.

✅ Easy win: Create a Team for each department with pinned tabs for their key files, Planner boards, or shared calendars.

2. Customise Microsoft 365 to fit your organisation

Tailoring Microsoft 365 to match how your teams actually work makes a big difference. Custom SharePoint sites and branded Teams channels help employees find what they need faster, and a familiar interface encourages everyone to make the most of the tools available.

✅ Easy win: Add your logo, colours, and workflows into SharePoint and Teams to create an experience that feels like your business - not just a Microsoft product.

3. Let automation do the heavy lifting

The Power Platform (Power Automate, Power Apps, and Power BI) can save hours every week. You can automate manual processes, trigger alerts, move files, or even build simple apps - all without needing to code.

✅ Easy win: Use Power Automate to automatically send reminders when deadlines approach or to collect approvals without email chains.

4. Stay One Step Ahead on Security

Data protection is built into Microsoft 365 — but you need to turn those tools on and configure them properly. Features like Azure Information Protection and Advanced Threat Protection help protect sensitive files, while multi-factor authentication adds a simple but powerful layer of security.

✅ Easy win: Enable MFA across your organisation and apply sensitivity labels to restrict access to confidential documents.

5. Keep skills sharp with ongoing training

Microsoft updates its tools regularly - but your teams won’t benefit if they don’t know what’s new. Encourage continuous learning through platforms like Microsoft Learn and set aside time for upskilling. It doesn’t have to be formal - just regular, relevant, and easy to digest.

✅ Easy win: Run monthly “M365 Quick Tips” sessions or share one new feature a week via Teams.

6. Manage email and time more effectively

Outlook comes with built-in features like Focused Inbox, Categories, and Quick Steps to tame your inbox. Combine that with shared calendars and Microsoft To Do, and you’ve got a smarter way to stay on top of tasks and communication.

✅ Easy win: Use Quick Steps to pre-program common replies or file emails in one click - a small tweak that saves a lot of time.

7. Get the most out of every device

Whether your team’s in the office, remote, or hybrid - Microsoft 365 works everywhere. Make sure staff know how to access files and apps on mobile or tablet so they can stay productive from anywhere.

✅ Easy win: Roll out mobile-friendly guides for Teams, Outlook, and OneDrive so no one’s stuck when they’re on the move.

8. Make use of @mentions and message pinning in Teams

   
   

Teams can get noisy - fast. Help your team cut through the chatter by encouraging @mentions to direct attention where it’s needed, and pin important messages in chats or channels so key info doesn’t get buried.

✅ Easy win: Highlight key updates with @mentions and pin must-see messages so nothing important gets missed.

9. Encourage real-time co-authoring in Word and Excel

   
   

   Still emailing files back and forth? There’s a better way. With Microsoft 365, multiple people can edit the same document at once - no version confusion, no locked files. Once your team gets the hang of it, they won’t look back.

   
   

   ✅ Easy win: Switch to shared documents and collaborate live - it’s faster, easier, and everyone stays on the same page.

   
   

10. Work with Experts Who Can Help You Go Further

You don’t have to figure everything out on your own. At Delta 365, we help organisations unlock more value from Microsoft 365 - with expert advice, practical setup support, and a clear plan to move forward. Whether it’s improving workflow, strengthening security, or just showing your team what’s possible, we’ve got you covered.

✅ Easy win: Book a no-pressure chat with our team to find out where you could save time or tighten your setup.

Take the Next Step with Microsoft 365

Getting more from Microsoft 365 isn’t about using more tools - it’s about using the right ones, in the right way, for your business.

By focusing on collaboration, personalisation, automation, and security - and staying up to speed with what’s new - you can make your Microsoft 365 environment a real competitive advantage.

Want a hand? Reach out to the team at Delta 365. We’ll help you make sense of what you’ve already got and show you how to get the best out of it - without the jargon, and without making things more complicated than they need to be.